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In the Account Settings Window, choose the account and click the Remove button.Go to Account settings, Account Settings.It will instantly close the profile.Īn active Outlook account requires the PST file and if you want to remove the PST file, then it means you will need to remove the account itself. Choose the profile, right-click and click Close ‘Outlook Data File’.When you have accessed the emails from the added PST file and you no longer require the presence of such PST file, then you can close it so that the Outlook profile does not look messed up.
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When an employee is leaving the organization, then the manager will want to access employee’s emails and then the manager will add the employee’s Outlook account’s PST to his/her account. But, the user does not need to create the data file manually as Outlook does it for you automatically as soon as you create a new Outlook profile.īut sometimes, the user many require to add new PST file for backup and archiving purpose. The hierarchy of the mailbox is saved as it is in the data file. To archive a message, select the message and then click on Move to in the Quick Steps box.The data file in the Outlook application is the repository of all your emails, contacts, sent items, notes, calendar, outbox, sent items etc. Name the Quick Step " Move to ", and under Choose an Action select Move to folder.Ĭhoose the folder named from the list of your folders.Ĭlick on the Finish button at the bottom of the window. On the Home tab, click on Create New in the Quick Steps box on the ribbon. If you use Outlook with Google Mail, you can create a "Quick Steps" button on your ribbon to make archiving easy in Outlook too. If you use Thunderbird, and configure it as described in our procedure, the Archive button will keep the message in the All Mail label/folder. It appears above the selected or opened message(s): If you use the Google Mail or the mobile GMail app, archiving is easy because these clients have a built-in Archive button. Note: this archiving is different from the "auto-archiving" of older messages performed by the Outlook client. The message is still in the "All Mail" label/folder and retains any other labels it may have as well. This is like moving messages into a filing cabinet for safekeeping, rather than putting them in the trash can. Google archiving removes messages from your Inbox, but keeps them in your account so that you can always find them later. With Connect Google Workspace, you can "archive" a message when you're done with it rather than deleting it.